Legal Secretary | St Albans | £25k-£30k
Our client, experts in their field, are a modern and innovative legal firm. They believe firmly in developing their staff and recognising their achievements. They are looking for a Legal Secretary to support in the Private Client department.
You will work as part of the Private Client team delivering the highest levels of service to their clients by providing secretarial and administrative support to a minimum of 2 lawyers.
The company are looking for someone with a solid, secretarial background ideally within a professional services setting. You will have an organised, efficient approach to work, demonstrating excellent to attention to detail and accuracy.
What’s in it for you.
Salary: £25k-£30k, depending on experience
Hours: Mon-Fri, 9am-5.15pm, hybrid after probation
25 days holiday (plus 2 additional for Christmas period)
Pension contribution
Subsidised parking
Fantastic training opportunities!
Key Responsibilities:
Answer the telephone and assist clients with enquiries when the lawyer is not available
Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes
Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks
Maintain lawyers’ diaries and make appointments
Organise internal and external meetings including meeting room bookings and refreshments
Maintain internal and client files to ensure they are up-to-date at all times
Undertake typing for lawyers
Drafting of standard letters and forms for the lawyer’s approval
General document management such as requesting and logging deeds coming in and out of the firm
Collate work received from the outsourced typing company including arranging necessary enclosures ready to send out
Liaise with the accounts team to ensure timely and accurate accounts administration, making transaction requisitions through the peppermint system (our practice management system) and to include receiving cheques, entering on file and passing to accounts
Input client and potential client contact details into peppermint and/or isokon (probate case management system)
Ensure any faults with the team’s IT, telephones and printers are reported
Work as part of a team, assisting with wider secretarial and telephone cover as required.
Undertake tasks in connection with client/administrative matters, including any risk management tasks relating the clients and matters.
Comply, adopt and be familiar with firm policies and procedures
What the client is looking for;
Secretarial experience, ideally within a law firm or professional services
Strong and confident client relationship experience and skills
Good understanding of client service
A good understanding of the context in which the work is being done
Fast and accurate keyboard skills – 50 wpm minimum
Good grasp of grammar and spelling
Good written and verbal communication skills
Computer literacy in relevant software packages
High level organisation and administration skills including the ability to prioritise work
Initiative
Ability to cope with pressure and maintain a calm manner at all times
Red Door Recruitment is committed to encouraging equality, diversity, and inclusion among our workforce, and eliminating unlawful discrimination. Full details available on our website.
Please note due to the number of applications we often receive; only shortlisted applicants will be contacted.